The UK moves to an EVisa System

From 1 January 2025, the UK has moved to a new Electronic Visa (eVisa) system from the traditional paper-based visas. Designed to streamline the visa application process and improve border security, this digital transition marks a significant step forward in the modernisation of the UK’s immigration services. It will have an impact on all those who require proof of immigration status, such as employers, landlords and agents.

EVisas and their benefits

An eVisa is a digital visa linked electronically to the passport of the applicant. Unlike traditional visas, there is no physical document or stamp; instead, all information is stored securely online. Travellers will apply through an online portal, providing their details and required documentation digitally. Once approved, the eVisa is connected to the applicant’s passport, enabling seamless verification by immigration officers upon arrival.

Airline carriers, ferry and international train operators will be able to automatically access the immigration status of their passengers when they present their travel documents.

Key benefits of the eVisa system include:

1. Convenience for Travellers: Applicants can complete the entire visa process online, eliminating the need for in-person appointments or mailing documents.

2. Faster Processing Times: Automated systems and streamlined workflows are expected to reduce application processing times, allowing travellers to receive approvals more quickly.

3. Enhanced Security: The digital nature of eVisas enables the UK government to better track and manage entries and exits. Biometric data collection, integrated into the eVisa process, adds an additional layer of security to prevent fraud and unauthorised entry.

4. Environmental Impact: By eliminating paper forms and reducing reliance on physical documentation, the eVisa system contributes to the UK’s sustainability goals.

Proving immigration status

From 1 January 2025, people will have to prove their immigration status by using the government website View and Prove. Foreign nationals will need a UKVI account to access their eVisa and can then use the View and Prove website to access a share code, which they can give to others to prove their status.

There is a grace period in place currently until 31 March 2025 during which physical documents can still be used. Airlines and other carriers will be allowed to accept expired biometric residence permits and cards for UK visa holders travelling back to the UK during the grace period.

There are concerns over the new system that it may have teething problems and could leave people without protection. Employers may wish to support employees with foreign passports by informing them of the changes and checking that they do not require assistance with accessing their eVisa. Employers should also be aware that right to work checks should be performed by using the employee’s share code from this point.

If you are dealing with employees who are foreign nationals, right to work checks, and skilled worker visas, you may find our upcoming webinar of interest: https://www.ashtonslegal.co.uk/event/immigration-and-right-to-work-checks/